DBM Alumni Advisory Council
Charter and By-law’s

ARTICLE 1        WHO WE ARE

Members of the Alumni Advisory Council are DBM attendees and alumni dedicated to the continuous improvement of the DBM Conference, advocating the development of programs that advance the supply chain and distribution industry and its professionals, and chartered to give a voice to DBM Conference Alumni.

ARTICLE 2        OBJECTIVE

The DBM Alumni Advisory Councils’ objectives are:

Ø       Provide for the unification of all conference attendees offering support and guidance toward obtaining the Specialist Diploma in Distribution Business Management,

Ø       Establish and support lines of communication between the membership, DBM, participating universities, the Executive Supply Chain Advisory Council and the Industry Advisory Council.

Ø       Offer a students/attendees perspective and industry knowledge to the Conference planning process,

ARTICLE 3        MEMBERSHIP

Student Members

User membership shall be granted to any person who has attended the DBM Conference and earned an International Certificate of Advanced Education from the representative university.

Alumni (returning Student members) and Graduates (recipients of the SDBM – Specialist Diploma in Distribution Business Management) are counted in this group.

Associate Members

Partner membership shall be granted to any University that is directly involved with the DBM Conference or any Company / organization directly involved in the Dynamic Distribution Lab.

Honorary Members (company or individual)

The Advisory Board and DBM shall grant honorary membership to a company or individual only upon approval.

ARTICLE 4        ORGANIZATION STRUCTURE

The Alumni Council

The general user membership group will consist of student members, associate members, and honorary Members.

The Advisory Board

The DBM Alumni Advisory Group will be governed and directed by the following thirteen Board positions and two ancillary non-voting positions.

PRESIDENT

The term of President is three years.  After three years, the current President becomes the Past President, which is an advisory position to the Advisory Board.  The President will be the chief executive officer of this Alumni Advisory Council. The President will direct all meetings.  The President will be included as a member of all Committees.  The President will be responsible for directing all related activities in the best interest of the Membership. This position is elected by majority vote of the Advisory Board.

PAST PRESIDENT

The term of office for the Past President is three years.  The previous President automatically becomes the Past President. The Past President is an advisor to the Board and shall not have voting privileges unless there is a tie vote.  In case of a tie vote, the Past President will cast the tie-breaking vote. 

VICE PRESIDENT

The term of the Vice President is three years.  After the Vice President has served his term he becomes eligible for nomination of President.  The Vice President will fulfill the duties and responsibilities of the President in his absence.  This position is elected by majority vote of the Advisory Board.

SECRETARY

The term of the Secretary is three years.  The Secretary will be the official note taker, attendance keeper, and recorder of the business of the Advisory Board. This position is elected by majority vote of the Advisory Board.

ALUMNI ADVISORY BOARD MEMBERS

There will be nine (9) At-Large general members (voting), three (3) elected officers (voting), one (1) Past-President (non-voting, tie-breaker), one (1) Sponsoring University Representative (non-voting), and (1) DBM Representative (non-voting).

 

ARTICLE 5        ADVISORY BOARD ELECTIONS

Advisory Board members are elected by the user membership at the annual users conference.  To be eligible for election to the Advisory Board the nominee must be a current Attendee or Alumni of the DBM Conference. DBM will validate eligibility. Elections will be presided over by the President of the Advisory Board.

The election year runs from July 1 through June 30. Term of service on the Advisory Board is three (3) years. All newly elected offices and the Advisory Board members will assume their offices and responsibilities on June 1 in the year they were elected. Only one third (4 members) will be elected each year to serve a three-year term. Re-election of current Advisory Board members is acceptable however; a member shall not serve more than two consecutive full terms.  Board positions left open or vacated can be filled by Board appointment of an eligible candidate for the duration of the term for the open position.

ARTICLE 6        VOTING

Advisory Board Voting Members

One vote is allowed per Alumni Advisory Board member. Membership is assigned to individuals not companies.

ARTICLE 7        MEETINGS

One annual meeting will be held for the entire user membership on a yearly basis at the annual DBM Conference. DBM Association assumes management of all the financial transactions and collections associated with the Conference. All budgets and records pertaining to Conference collections and spending are subject to audit by the Advisory Board.

Advisory Board Meetings – The Advisory Board will meet at least twice annually, once at the annual DBM Conference and again in January of each year.

Special Meetings- The Advisory Board meetings will be held solely to conduct this DBM business and will be scheduled as required.

Notice of Meetings -These meetings will be held as often as the current President of this group deems necessary.  The President will set the date, time, and location of these meetings. 

Quorum – At least 33% plus 1 voting members must be present to represent a quorum.  Official meetings cannot be held unless there is a quorum.

ARTICLE 8        SUB COMMITTEES 

Sub Committees will be formed as required by vote of the Advisory Board. Each sub-committee will have a chairperson who will solicit volunteers from the membership to achieve the goal of the committee. Three standing subcommittees have been identified. They are:

Ø       Conference Planning Sub-committee – This committee will help plan the annual conference assisting in determining locations, format, recruiting speakers, choosing topics to be covered, entertainment, etc.

Ø       Applied Technology Course & Lab Sub-committee – This committee oversees the educational content for the lab course.  It also assists with the selection of companies invited to participate in the lab and offers suggestions for distribution and supply chain issues that need to be addressed in the course.

Ø       Education  & University Sub-committee – This committee assists in the enhancement of certification requirements and is dedicated to increasing professional awareness of the Specialist Diploma in Distribution Business Management.

Ø       Customer Service Sub-committee – This committee identifies areas that need to be strengthened as they pertain to hospitality issues.  Such as, greeting and assisting first time conference attendees, identifying programming issues that are confusing to attendees, enhancing the experience for first time conference attendees by streamlining the logistics of the conference itself.

ARTICLE 9        ADVISORY BOARD SUSPENSION/TERMINATION

Reasons for and means by which suspension/termination can occur.  If a member does not participate in three meetings successively, they will be terminated from the Board unless voted otherwise.

ARTICLE 10      AMENDMENTS

This Charter and By-Laws may be amended, repealed, or altered in whole or in part by a majority vote at any duly organized meeting of the Membership provided notice of the proposed change is included in the notice of such meeting.